2018 First Quarter Reminders

Out with the old, and in with the new (2018 holiday schedule)! Please take some time to review the following information to make sure your payroll for the new year is off to a great start! 


Submit all first quarter information to us by March 27, 2018.

To avoid tax penalties and re-processing fees, please submit all first quarter data to your payroll specialist by March 27, 2018.

Provide your 2018 State Unemployment Insurance (SUI) tax rate.

Each calendar year, your business will be assigned a unique state specific SUI tax rate based on your employment history. You should receive notification of your 2018 SUI tax rate by mail from the agency, or you may need to obtain the rate online. This rate is essential to accurately calculate your tax returns, and incorrect rates may result in potential penalties for underpayment. myPay Solutions is not always provided updated SUI rate information directly from the state, therefore we rely on your forwarding any information you have received to close the gap on using outdated rates. If you have not already done so, please send your 2017 SUI tax rate to your payroll specialist or fax directly to our tax team at 888.403.5750.

Make sure your company and employee data is up to date.

Please notify your payroll specialist of any changes to your company address, contact information, or bank account information. You will also need to provide your payroll specialist with all employee personal, payroll data, and W-4 updates.

You should have a Federal Form W-4, Employee's Withholding Allowance Certificate, along with any applicable state and local withholding tax forms on file for each employee. A Form W-4 remains in effect until the employee gives you a new one. You are not required to obtain new W-4s for your employees each year unless they claim exemption from income tax withholding. Exempt W-4s expire on February 15 of the following year. If employees claim exemption they must give you a new Form W-4 each year. If the employee does not provide a new W-4, withhold at Single/0 or use the last W-4 on file with filing status and allowances.

2018 Holiday Schedule

  • Monday, May 28, 2018 (Memorial Day) — National bank holiday — myPay Solutions is closed
  • Wednesday, July 4, 2018 (Independence Day) — National bank holiday — myPay Solutions is closed
  • Monday, September 3, 2018 (Labor Day) — National bank holiday — myPay Solutions is closed
  • Monday, October 8, 2018 (Columbus Day) — National bank holiday — myPay Solutions is open
  • Thursday, November 22, 2018 (Thanksgiving Day) — myPay Solutions is closed
  • Tuesday, December 25, 2018 (Christmas Day) — National bank holiday — myPay Solutions is closed

For more information, contact your payroll specialist.

Related articles